Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Write Down What You Are Moving
Start with a simple written list before you contact anyone. Note the number of boxes, bags, appliances and pieces of furniture, and put rough dimensions beside the larger items such as wardrobes, sofas or shelving units. A tape measure and ten minutes can produce figures that make the rest of the planning far more straightforward. Record the hire dates you are considering, including whether you might need the van for an extra morning, and where the load will start and finish. If furniture will need to come apart, note which pieces and whether you have the tools. Keep the list on your phone so you can read it out when you ask for a quote, and add a contact number for whoever will be at the other end.
Questions Worth Asking for a Quote
When you request a price, the details you have gathered will shape the reply, so it helps to have a few questions ready. Ask which van sizes could suit the volume you have described, and whether the dates you want are typically busy. If your load includes anything unusually long, tall or narrow, mention its measurements directly rather than estimating. Confirm what the team needs to know about access at each address, such as gates, lanes or parking, since that information comes from you rather than the hire office. You might also ask about collection and return times, and whether an extra day can be added if the move runs long. Writing the answers down keeps everything in one place for later.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.