Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
What to Record Before a Work Trip
Before booking a car for work travel, it pays to write down the essentials in a single note. Start with the dates you need the vehicle, including whether you require it early in the morning or late at night, and the addresses involved, such as your start point and any meeting locations. Record who will be driving, since the team will ask for driver details, and note whether more than one person might take the wheel. Think about luggage too: if you are carrying samples, display equipment or several suitcases, note the number of bags and their approximate sizes so the team can consider an estate or people carrier. Any open questions, such as whether parking exists at a venue, can be put to the contact there.
Arranging a Longer Car Hire
If the car is needed for an extended stay, the planning list looks slightly different. Begin with the start and end dates, and note whether there is any chance the hire might need to run longer, since it is easier to raise this when you first make contact. Record where the car will be based during the stay, whether that is your home, a workplace or another address, and decide whether collection or delivery suits you better. Think about who might travel in the car besides yourself, how much luggage is coming, and whether items such as golf clubs or a pushchair need space. Write down a contact number where the team can reach you, and keep a list of questions ready, covering vehicle groups, timings and anything still undecided.
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Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















