Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Notes to Prepare for a Work Trip
Start by writing down the dates you need the car, including the exact start and finish times if your work trip involves an early meeting or a late return. Record the driver's details, such as name and any information the team asks for, plus the address where the car should be delivered or collected. Then think about what you will carry: a laptop bag, sample cases, tools or exhibition materials all have different sizes, so measure anything bulky and note the dimensions. If the trip involves visiting more than one site, sketch a rough itinerary with expected arrival times. Finally, ask the team whether your preferred vehicle group is suitable for the items on your list and whether any aspect of the itinerary needs clarifying before the booking is confirmed.
Choosing Around Driver Preferences
Every driver has preferences, and it is worth stating yours when you enquire. Some people strongly prefer an automatic, while others are happy with a manual; if there is any chance a second driver will take the wheel, note their preferences too. Consider whether you would rather sit higher in an SUV, need the extra boot space of an estate, or want the rear seats of a people carrier for colleagues travelling with you. Write down any features you consider essential rather than merely nice to have, so the team can match the request to a vehicle group. It is also sensible to ask whether the vehicle you have in mind can be delivered to your chosen address or whether collection would be arranged, and to confirm the driver details the team requires from each named driver.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















