Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Notes to Prepare for a Work Trip
Start by writing down the details that shape the whole booking. Note the dates you need the car, including the pickup day and the return day, and any early or late hours that matter for your schedule. Record the driver's details as the team will request them, along with where you need the car delivered or collected from. If colleagues are travelling with you, list how many passengers will be in the vehicle on each leg and how many bags or cases they expect to bring, since this helps when choosing between an estate, an SUV or a people carrier. Jot down your meeting locations, appointment times and any addresses you can confirm in advance. Where a destination is uncertain, keep a question ready for the venue contact about parking or arrival arrangements.
Planning an Arrival-Day Itinerary
An arrival-day itinerary benefits from a few written decisions before you request a quote. Sketch the sequence of stops you anticipate, from the airport or station to your hotel, office or first appointment, and note the times you would prefer for each. Count the passengers travelling that day and the luggage they will carry, then consider whether any item is unusually long or bulky, such as display equipment or a folded stand, and measure it so the team can advise on a suitable vehicle group. Record the contact numbers for anyone meeting you, in case timings shift. Questions worth asking when you enquire include whether your preferred dates are open, which collection or delivery option suits your first stop, and what the team needs from the driver to confirm the booking.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















